Getting your emails opened is one thing, but actually having them read? Priceless. Here are four email writing tips that you should apply to your business emails.
Video Transcription
Hi, my name is Sefton Eisenhart and I’m a content writer here at ReminderMedia, and I’m filling in for Luke today to try and give you four tips on perfect email composition.
#1. Be concise
You want to be as clear and concise as possible throughout the entire email. One thing I like to do is break information down into individual sentences and have a paragraph in between every sentence. This takes a big block of text and breaks it down into something that’s easily digestible by the reader.
#2. Be kind
This may seem like an odd tip, but it’s easy sometimes to be passive-aggressive, to get stressed out and take it out on the person you’re writing to—especially if you feel like maybe they’re not doing their job properly, or they’re dropping the ball and making your job harder. But when the day is done, you catch more flies with honey than with vinegar. Strive to be kind to everybody. In the long run, it’s better for your heart and wallet because people will be more inclined to do what you ask of them if you’re simply nice.
#3. Be repetitive
The third tip is to make sure you reiterate your main points at the end of the email. You’re going to have deliverables that might be peppered throughout the text. People read emails three, four, five, six, at a time, and then they come back to them later if they were important. So, when people do come back to reference your email, you’re going to want to have those points highlighted at the bottom to make it easy for them.
#4. Be an editor
And the fourth tip is you have to edit. This is probably the most overlooked tip of the entire set because so many people, no matter how high they might be in a company, still manage to send emails that are riddled with grammatical and spelling errors. You need to be careful with every email you send to make sure that words are spelled properly and the grammar is at least bearably good. One thing that I like to do is read my emails out loud to myself before I send them. It takes about thirty seconds and it nearly always ensures that I send a higher-quality email.
The takeaway
So, there you have it guys. There are four tips on how to send perfect business emails. If you like these tips, subscribe to our YouTube channel, check us out on Facebook and Instagram, and in the words of Luke Acree, “take action on this today.”